Update stock from this delivery note.
Gillia reads the photo, checks quantities, and updates stock in seconds.
Zero re-keying, stock always current as soon as deliveries arrive.
Your inventory, run by AI
Finished products and raw materials tracked in real time, stock entries by photo, alerts before you run out. And for everything else, one sentence to Gillia is enough.
Which products are tying up my cash ?
Less manual data entry. Your inventory practically manages itself
A quick photo on your phone, and Gillia does the reading for you : SKUs, quantities, even handwriting on a delivery note that isn't always tidy. She doesn't just tell you what she sees : she compares, flags, and acts when needed.
Create the recipe card for the leather cardholder.
When you produce, Gillia deducts the raw materials in the recipe card from stock.
Your real ingredient cost, margin per product included.
Warn me before we run out of shipping boxes.
Custom thresholds and order suggestions based on your real sales pace.
No more surprise stockouts, your supplier orders go out on time.
Everything you need to run your inventory
A complete foundation to track, value, and restock your inventory, without turning the page into a technical spec sheet.
Tasks that run on their own, without you thinking about it.
You can sense a product line is underperforming without knowing exactly which one — and cash sitting idle in a storeroom that no one notices. Rather than eyeballing it or waiting for the next stocktake, one question is enough to turn that gut feeling into a usable number. Found a check worth watching on your stock ? Pin it. Gillia runs it continuously, so you never have to think about it again.
Warn me if an item drops below its threshold.
Items below minimum stock
-64| Item | Stock | Missing |
|---|---|---|
.png) T65 flour | -34 | 44 |
.png) Mascarpone | -12 | 22 |
.png) Espresso coffee | -7 | 17 |
Gillia recommends a supplier order before Friday.
Which products are tying up my cash ?
Tied-up stock
€2,3403 slow-moving items
Gillia suggests a 30% off clearance on these items.
Create the recipe card for the tiramisu.
Recipe card · Tiramisu
Auto| Raw material | Remaining | Deducted |
|---|---|---|
| Mascarpone | 3.2 kg | -500 g |
| Free-range eggs | 84 | -6 |
| Espresso coffee | 1.1 kg | -40 g |
Production of 2 tiramisus : the ingredients are deducted automatically.
Prepare this week's supplier order.
Restocking to order
5| Item | Stock | Supplier |
|---|---|---|
| T65 flour | 12 kg | Meunier Bio |
| AOP butter | 4 kg | Laiterie Sud |
| Fresh yeast | 0.8 kg | Out of stock |
Gillia flags thresholds reached before you run out.
Which raw materials run out the fastest ?
Material consumption · 7 days
312 kgThis weekLast week
Consumption tracks your real sales, no manual stocktake needed.
What's the value of my stock by category ?
Stock value by category
€14,280100%
Raw materials45%
Finished products28%
Packaging15%
Beverages8%
Other4%
Gillia brings ingredient cost and turnover together in one place.
Your production, under control.
Preparations made up of other preparations : Gillia tracks production through to the finished product.
What goes into my tart crust ?
Bill of materials · Fruit tart
2 levels| Component | Type | Qty |
|---|---|---|
| Tart crust | Semi-finished | 1 |
| T65 flour | Raw material | 180 g |
| AOP butter | Raw material | 90 g |
| Pastry cream | Semi-finished | 250 g |
| Whole milk | Raw material | 200 ml |
A semi-finished item can itself contain other preparations.
Start production of 20 tiramisus for tomorrow.
Production orders
3 in progress| Preparation | Quantity | Status |
|---|---|---|
| Tiramisu | 20 | Started |
| Tart crust | 12 | Scheduled |
Triggered by low stock or an order.
What's my production yield ?
Raw material → finished product yield
96.4%+1.1 pt vs. last month
Gillia isolates preparations with abnormal loss.
The control you'd expect from a real management tool.
Invoice reconciliation, shrinkage, multi-location : what ERPs do, Gillia does for you, with no re-keying.
Does this invoice match my order ?
Order · delivery · invoice reconciliation
1 discrepancy found| Item | Ordered | Invoiced |
|---|---|---|
| T65 flour | 50 kg | 50 kg |
| AOP butter | 20 kg | 20 kg |
| Fresh yeast | 5 kg | 4.6 kg |
Discrepancy under the tolerance threshold : the first 2 lines are validated automatically, only the 3rd is sent to you.
Where's my margin leaking without me noticing ?
Shrinkage · theoretical vs. actual stock
-2.4%Breakage, freebies, checkout errors
Gillia isolates items with abnormal variance after every stocktake.
Where's my stock located right now ?
Stock by location
3 locations tracked| Location | T65 flour | Mascarpone |
|---|---|---|
| Downtown store | 38 kg | 2.1 kg |
| Workshop | 64 kg | 4.8 kg |
| Warehouse | 120 kg | 9 kg |
A transfer between locations is all it takes to rebalance stock that's running low.
Your stock unified at the register and online.
A sale at the register or online updates the same stock, with no double entry.
- Synced stock
- Shared recipe cards
- Centralized supplier orders
- Actionable ingredient cost
See how Gillia does it: preparing restocks, running a rolling stocktake or tracking stockouts.
See usage examplesAlready set up ? Keep it.
Gillia connects to your existing POS software to put your available data to work.
The principle stays the same : you keep your tool, Gillia becomes the control interface.
- 1Import your catalogFrom your POS or an existing file (spreadsheet or photo).
- 2Link products and materialsGillia helps you build your recipe cards.
- 3Let sales do the workEvery receipt automatically adjusts the quantities.
Frequently asked questions
What business owners ask most often about Gillia's inventory management.
Inventory management is one of the modules available on every Gillia plan. The capabilities included per plan are detailed on the Pricing page.
Take a photo of your delivery note on arrival : Gillia reads the items, checks quantities against your order, and updates stock in seconds, with no re-keying.
Yes. You don't have to migrate: Gillia connects to your accounting (Pennylane, Sage, QuickBooks, Xero…) and your AI assistant, and offers an integration API. Connectors for existing POS software are coming: they are available at Chift, but not plugged into Gillia yet.
No, the catalog of items and raw materials is not capped. Only AI usage (analysis, order suggestions) depends on your plan's token allowance.
You link each finished product to its raw materials just once. After that, each time you produce a finished product, Gillia automatically deducts the corresponding quantities. For made-to-order preparations (pizzerias, salad bars, poke bowls), you can choose to deduct at every sale. Either way, your real ingredient cost is always up to date.
You set a threshold per item, or let Gillia estimate it based on your real sales pace. She alerts you before you run out and can prepare the corresponding supplier order.
Yes : inventory management is one of Gillia's capabilities. Gillia also runs your online store, your bookings, and your customer loyalty — with the same data, in the same place.