Update stock from this delivery note.
Gillia reads the photo, checks quantities and updates stock in seconds.
No re-keying, and your stock is up to date the moment a delivery arrives.
Your inventory, run by AI
Track finished products and raw materials in real time, log deliveries with a photo and get alerts before you run out. For everything else, just tell Gillia in one sentence.
Which products are tying up my cash?
Less manual data entry. Your inventory practically runs itself
Snap a quick photo with your phone and Gillia does the reading for you: SKUs, quantities, even messy handwriting on a delivery note. It doesn't just tell you what it sees: it compares, flags issues and takes action when needed.
Create the bill of materials for the leather card holder.
When you make a batch, Gillia deducts its raw materials from stock.
Your true material cost, with the margin on each product.
Warn me before we run out of shipping boxes.
Custom thresholds and order suggestions based on how fast you actually sell.
No more surprise stockouts: your supplier orders go out on time.
Everything you need to run your inventory
A complete foundation to track, value and restock your inventory, without a wall of technical specs.
Your inventory management, on autopilot.
Restocking, thresholds, expiration dates, supplier orders: the repetitive inventory tasks run on their own. Gillia handles them on the schedule you choose, so you don't have to think about them.
Every Monday at 9 a.m., prepare my restock order based on the week's sales.
Weekly restock
Every Monday at 9 a.m., by email and in Gillia
| Item | Quantity | Supplier |
|---|---|---|
| T65 flour | 25 kg | Meunier Bio |
| AOP butter | 8 kg | Laiterie Sud |
| Fresh yeast | 2 kg | Meunier Bio |
Last run: Oct 6 at 9 a.m. · order ready to approve
Alert me when an item drops below its minimum stock level.
Minimum stock alert
Continuously, by email
Last run: Oct 8 at 10:42 a.m. · 2 alerts sent
Alert me about batches expiring within 3 days.
Batches about to expire
Every day at 8 a.m., in Gillia
| Batch | Expires |
|---|---|
| Crème fraîche | Oct 10 |
| Mascarpone | Oct 11 |
Last run: Oct 8 at 8 a.m. · 2 batches flagged
Let me know if a cycle count falls behind.
Cycle counting
Every Monday at 9 a.m., in Gillia
Last run: Oct 6 at 9 a.m. · all up to date
Let me know when a supplier order is late.
Late supplier orders
Every day at 9 a.m., by email
Last run: Oct 8 at 9 a.m. · 1 late order
Every month, find my dead stock and draft a clearance sale.
Dead stock to clear
Every month, in Gillia
Last run: Oct 1 at 9 a.m. · 7 items, clearance sale to approve
Full visibility into your inventory.
You can tell one section of the store isn't selling, but not which one. Meanwhile, cash sits idle in a stockroom and nobody notices. Pin the indicators that matter: they stay up to date on your dashboard, so you track hard numbers instead of guessing.
Items below minimum stock
3| Item | Stock | Minimum | Shortfall |
|---|---|---|---|
 T65 flour | 4 | 10 | 6 |
 Mascarpone | 6 | 10 | 4 |
 Espresso coffee | 9 | 14 | 5 |
3 items below their threshold · all stores
Material consumption · 7 days
312 kgThis weekLast week
Consumption is based on your actual sales, with no manual count needed.
Stock value by category
€14,280100%
Raw materials45%
Finished goods28%
Packaging15%
Beverages8%
Other4%
Gillia shows material costs and inventory turnover in one place.
Your production, under control.
Even when one preparation goes into another, Gillia tracks production all the way to the finished product.
What goes into my tart crust?
Bill of materials · Fruit tart
2 levels| Component | Type | Qty |
|---|---|---|
| Tart crust | Semi-finished | 1 |
| T65 flour | Raw material | 180 g |
| AOP butter | Raw material | 90 g |
| Pastry cream | Semi-finished | 250 g |
| Whole milk | Raw material | 200 ml |
A semi-finished item can itself contain other preparations.
Start production of 20 tiramisus for tomorrow.
Production orders
3 in progress| Item | Quantity | Status |
|---|---|---|
| Tiramisu | 20 | Started |
| Tart crust | 12 | Scheduled |
Triggered by low stock or an order.
What's my production yield?
Raw material → finished product yield
96.4%+1.1 pts vs. last month
Gillia flags preparations with unusually high losses.
The control you'd expect from a real management tool.
Invoice matching, shrinkage, multi-location stock: Gillia does what an ERP does, without the re-keying.
Does this invoice match my order?
Three-way match · order, delivery, invoice
1 discrepancy found| Item | Ordered | Invoiced |
|---|---|---|
| T65 flour | 50 kg | 50 kg |
| AOP butter | 20 kg | 20 kg |
| Fresh yeast | 5 kg | 4.6 kg |
The first 2 lines are within tolerance and approved automatically. Only the 3rd is sent to you for review.
Where am I losing margin without noticing?
Shrinkage · expected vs. actual stock
-2.4%Breakage, giveaways, register errors
After every stock count, Gillia flags items with unusual variances.
Where is my stock right now?
Stock by location
3 locations tracked| Location | T65 flour | Mascarpone |
|---|---|---|
| Downtown store | 38 kg | 2.1 kg |
| Workshop | 64 kg | 4.8 kg |
| Warehouse | 120 kg | 9 kg |
A transfer between locations is all it takes to rebalance stock that's running low.
Your stock, unified in store and online.
A sale in store or online updates the same stock, with no double entry.
- Synced stock
- Shared recipes
- Centralized supplier orders
- Material costs you can act on
See how Gillia does it: preparing restock orders, running cycle counts or tracking stockouts.
See inventory use casesAlready have a POS? Keep it.
Gillia connects to your existing POS software to put your available data to work.
The idea is simple: you keep your tool, and Gillia becomes your control center.
- 1Import your catalogFrom your POS or an existing file (spreadsheet or photo).
- 2Link products and materialsGillia helps you build your recipes.
- 3Let sales do the workEvery sale automatically adjusts quantities.
Frequently asked questions
The questions business owners ask most often about Gillia's inventory management.
Yes. Inventory management is one of the capabilities available on every Gillia plan. See the Pricing page for what each plan includes.
Take a photo of your delivery note when it arrives: Gillia reads the items, checks quantities against your order and updates stock in seconds, with no re-keying.
Yes. You don't have to switch: Gillia connects to your accounting software (Pennylane, Sage, QuickBooks, Xero…) and your AI assistant, and offers an integration API. Connectors for existing POS software are on the way: they're available through Chift but not yet connected to Gillia.
No. There's no cap on the number of items and raw materials in your catalog. Only AI usage (analysis, order suggestions) depends on your plan's token allowance.
You link each finished product to its raw materials just once. After that, each time you make a finished product, Gillia automatically deducts the matching quantities. For made-to-order items (pizzerias, salad bars, poke bowls), you can choose to deduct them with every sale instead. Either way, your true material cost is always up to date.
You set a threshold for each item, or let Gillia estimate it from your actual sales pace. Gillia alerts you before you run out and can prepare the matching supplier order.
Yes. Inventory management is one of Gillia's capabilities. Gillia also runs your POS, your online store, your bookings, your customer loyalty and your quotes and invoices, all with the same data, in one place.